Invoice Verification:
Ensuring Accuracy and Transparency

At Impact, we understand that managing HVAC costs across a national network of sites can be complex and time-consuming. Our comprehensive Invoice Verification service is designed to take this burden off your shoulders, providing you with financial clarity and peace of mind.


Meticulous Review Process

Our dedicated team scrutinizes every invoice to ensure accuracy and fairness:

  • Line-Item Verification: We carefully check each charge against the work performed and parts used.
  • Pricing Consistency: We compare costs with industry standards and our negotiated rates to prevent overcharging.
  • Work Order Matching: We ensure that invoices align perfectly with completed work orders and agreed-upon services.


Dispute Resolution

If discrepancies are found, we handle the entire resolution process:

  • Vendor Communication: We liaise directly with vendors to clarify and correct any billing issues.
  • Negotiation: When necessary, we negotiate on your behalf to adjust charges to fair and accurate levels.
  • Resolution Tracking: We monitor and follow up on all disputes until they are satisfactorily resolved.


Streamlined Process

Our efficient system keeps your financial operations running smoothly:

  • Rapid Processing: Verified invoices are promptly approved and forwarded for payment.
  • Expense Tracking: Access up-to-date information on HVAC costs across all your sites.
  • Budget Forecasting: Use historical data to predict future HVAC expenses more accurately.
  • Custom Reports: Generate tailored financial reports to suit your specific needs.


Benefits for Facility Managers

Our Invoice Verification service provides numerous advantages:

  • Time Savings: No more hours spent reviewing complex HVAC invoices.
  • Cost Control: Prevent overcharges and unauthorized expenses.
  • Budget Predictability: Gain a clearer picture of your HVAC-related costs for better financial planning.
  • Simplified Accounting: Receive clean, verified invoices ready for your accounting team.


With Impact's Invoice Verification service, you can trust that every HVAC-related expense is thoroughly vetted and accurately represented. This allows you to manage your facilities with confidence, knowing that your HVAC costs are under control and transparent. 


Experience the relief of having a trusted partner handle the complexities of HVAC financial management, letting you focus on your core responsibilities and strategic initiatives.